Occupational health, rebuilt as software

Statutory health surveillance, run properly.

Q: Is health surveillance a legal requirement, or good practice?

For the exposures Polarisk covers it is a legal requirement. The Control of Noise at Work Regulations 2005, the Control of Vibration at Work Regulations 2005 and COSHH 2002 each place a duty on the employer to provide health surveillance where the risk criteria are met, and the Working Time Regulations 1998 require night workers to be offered a health assessment. The duty sits with the employer.

Q: We already have an occupational health provider. Why change?

Often the clinical relationship should not change at all. The problem is usually the administration around it: scheduling, chasing non-responders, tracking what has lapsed and producing evidence at audit. Polarisk is designed to take that over, and can take the routine programmes too where a provider is capacity-constrained.

Polarisk works out what your workforce is owed and runs every check. A registered clinician signs every judgment.

Book an intro call Run the surveillance check

The Polarisk occupational health dashboard for a demo engineering firm, showing 82 per cent of checks in date, three overdue, five awaiting clinician sign-off, and coverage for each of the six statutory programmes. — Brantley Precision Engineering, a demonstration firm: 82 per cent of checks in date, three overdue, five waiting on the clinician. Generated data.

Over ten million UK workers cannot get occupational health.

The duty on their employers has not gone anywhere.

10m+

UK workers with no access to workplace health support at all.

RSPH, 2024

40 yr

Retention required for some exposure health records, long after a worker leaves.

COSHH 2002 and HSE guidance

£95–250

Typical incumbent cost per employee per screening package, before clinic-day fees.

UK market pricing, 2025

The register

Six statutory programmes

Asbestos, lead, ionising radiation and compressed air legally need an HSE Appointed Doctor. We do not cover those streams, and we will tell you if your work needs one.

How it runs

Four steps, and only one of them is yours

Step 1

Map the duty

Enter your roles and sites. The platform lists the assessments you owe this year, by programme and site, and shows which staff need nothing.

Step 2

Reach each worker

Each worker gets a single-use, confidential link. This is the step that belongs to you, because nobody else can get your people to answer.

Step 3

Clinical sign-off

The platform triages answers against the programme's protocol and drafts the paperwork. A registered clinician makes the call and signs it.

Step 4

Evidence, on demand

The audit pack is generated from the live record whenever you ask, so what you show an inspector is what actually happened.

The Polarisk workforce register for a demo firm: every worker listed with their role, site and the surveillance programmes their exposures trigger, from MIG welders owed four programmes to office staff owed none. — Dave Okafor, MIG welder, Walsall: owed audiometry, HAVS, respiratory and skin checks. His colleagues in the office are owed none, and the record proves both. Demonstration firm, generated names.

Governance and confidentiality

Who sees what

Your console

Fit, fit with adjustments, or not fit for that duty, per programme.
Due dates, completion and coverage, by programme and site.
The certificate register and the sign-off trail.

The clinician's workspace, sealed

The worker's answers. Your login stops here.
Drafted findings and the clinical history.
The sign-off note behind each judgment.

The consent screen tells workers exactly what their employer can and cannot see, in the same words we use here. Privacy notice · Security

One worker's journey in Polarisk: their four programmes with due dates and states, beside two panels stating what the employer sees, a fitness outcome per programme and never a symptom or answer, and what the clinician sees, the sealed questionnaire answers, drafted findings and sign-off note. — One worker's file as the two consoles see it: the employer gets outcomes and due dates, the clinician holds the answers. Demonstration firm, generated names.

The signature

A named clinician stands behind every judgment

Registered with the GMC, NMC or HCPC, named on the certificate with their registration number. Software does the paperwork; the judgment itself is made and signed by a person you can look up on a public register.

How Polarisk is governed ›

OCCUPATIONAL HEALTH · FITNESS CERTIFICATE

Illustrative certificate

E. Whitfield

SPECIMEN · OH PHYSICIAN, REGISTERED
REVIEWED AND SIGNED

The evidence

What an inspector actually asks for

Were the required checks done on time, for the right people, and signed by someone qualified to judge. The pack that answers it is generated from the live record in one action. See a specimen audit pack ›

Most employers buy health surveillance the week after an HSE improvement notice. It is cheaper the week before.

The Polarisk audit pack, listing the health surveillance matrix, completion log, certificate register, clinician sign-off trail and retention reference, with coverage broken down by site and a register of fitness certificates. — The audit pack: coverage by site, the certificate register, and the sign-off trail behind each judgment. Demonstration firm, generated data.

Pricing

How pricing works

Fee 1

A platform fee, per employee

Covers the duty map, scheduling, worker links, records and the audit pack. Charged on the whole headcount, because proving who needs no surveillance is part of the job.

Fee 2

A fee per completed medical

You pay when a registered clinician reviews and signs a medical, and not otherwise. There is no per-seat licence.

The number to beat. Incumbent screening packages ran £95 to £250 per employee in 2025, before clinic-day fees. We do not quote until a scope call. The first engagement is a fixed-fee pilot with a full refund if your audit position is no cleaner afterwards.

Questions

What employers ask first

Is health surveillance a legal requirement, or good practice?

For the exposures Polarisk covers it is a legal requirement, not guidance. The Control of Noise at Work Regulations 2005, the Control of Vibration at Work Regulations 2005 and COSHH 2002 each place a duty on the employer to provide health surveillance where the risk criteria are met, and the Working Time Regulations 1998 require night workers to be offered a health assessment. The duty sits with the employer, not the worker and not the provider.

Who signs the fitness outcome?

A clinician registered with the GMC, NMC or HCPC, named on the record along with their registration number. For noise, vibration, respiratory and skin surveillance that clinician may lawfully be an occupational health nurse or another qualified OH professional, which is why those programmes are deliverable at a sensible cost. Streams that legally require an HSE Appointed Doctor, such as asbestos, lead, ionising radiation and compressed air, are out of scope and we say so rather than quoting for them.

We already have an occupational health provider. Why change?

Often you should not change the clinical relationship at all. The problem is usually the administration around it. Scheduling, chasing non-responders, tracking what has lapsed and producing evidence at audit is the part that consumes a SHEQ lead's week and the part that fails an inspection. Polarisk is designed to take that over. Where a provider is slow or capacity-constrained on the routine programmes, it can take those too.

Built for exposure-heavy, multi-site work: manufacturing · construction · food production · logistics · facilities management · all sectors ›
We also assess psychosocial risk against ISO 45003: the psychosocial line ›

Find out what you owe before an inspector does

The check asks four questions, takes about two minutes, and wants no sign-up and no personal data. Or write to hello@polarisk.co.uk.